Office Manager/Executive Assistant

Employer
Sky Materials Corp
Location
Brooklyn
Salary
Competitive
Posted
May 23, 2018
Closes
Jun 08, 2018
Industry
Executive Search
Employer Type
Direct Employer
Employment Type
Permanent
Hours
Full Time
Job Board
NYCityWorks.com
Job Description

We are looking to hire an Office Manager Executive Assistant to join our team! You will be responsible for overseeing the administrative activities of the organization.

Responsibilities:

  • Manage records and information
  • Plan and maintain work facilities - Maintain the office condition and arrange necessary repairs
  • Provide administrative assistance to management team
  • Encourage and improve cross-department internal communication
  • Perform other office tasks (replenish office supplies, distribute mail, custodial duties, etc.)
  • Schedule meetings and appointments
  • Organize the office layout and order stationery and equipment
  • Partner with HR to update and maintain office policies as necessary
  • Organize office operations and procedures
  • Coordinate with IT department on all office equipment
  • Ensure that all items are invoiced and paid on time
  • Manage contract and price negotiations with office vendors, service providers and office lease
  • Manage office G&A budget, ensure accurate and timely reporting
  • Provide general support to visitors
  • Assist in the onboarding process for new hires
  • Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Plan in-house or off-site activities, like parties, celebrations and conferences

???Qualifications:

  • Previous experience in administrative services or other related fields
  • Ability to prioritize and multi-task
  • Strong organizational skills
  • Deadline and detail-oriented
  • Strong leadership qualities
Company Description Growing Construction contracting company.