Administrative Assistant IV - Administrative Support Center

Boehringer Ingelheim
Aug 12, 2017
Aug 19, 2017
Employer Type
Direct Employer
Employment Type
Full Time

To provide administrative support to specified department personnel.

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies' success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, diversity and inclusion, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheim's high regard for our employees.

Duties & Responsibilities\:

  • Utilizes advanced knowledge to provided support to one or more individuals within a specified department or departments. Support may include\: generation of reports, management of the administrative aspects of a department process or processes, coordination of conference calls and meetings, travel arrangements, records retention and file management, input and tracking of purchase orders, tracking of department budgets, processing check requests and invoices through the internal system, ordering and managing departmental supplies, expense report reconciliation, training class support, and general staff support.

  • Performs all Company business in accordance with all regulations and Company policy and procedures. Demonstrates high ethical and professional standards with all business contacts and BIPI employees in order to maintain the Company?s excellent reputation within the medical and pharmaceutical community.

  • Demonstrates advanced knowledge of Boehringer?s mission, business processes, policies and practices, and applies knowledge within own technical area to develop work results


  • Minimum of 5 years administrative, customer service and/or relevant business experience.

  • Applies knowledge / skills to a range of interdepartmental responsibilities and serves as a resource to others. Uses appropriate interpersonal styles to work collaboratively with colleagues and team members to achieve departmental objectives. Helps to overcome barriers, provides on-going feedback to the work team, and facilitates adjustments as directed by management. Fulfills work team responsibilities and demonstrates a personal commitment to accomplishing departmental objectives. Proactively identifies opportunities for process improvement within specified department.

  • Business school/certification or Associates degree preferred

  • Satisfactory performance record.

  • Demonstrates acceptable level of performance for all Administrative Assistant IV competencies as defined in the Career Pathway criteria.

  • Proficient knowledge of Microsoft Office (Word, Excel and PowerPoint).

  • Demonstrated strong attention to detail with demonstrated high work standards.

  • Demonstrates excellent verbal and written communication skills.

Eligibility Requirements\:

  • Must be legally authorized to work in the United States without restriction.

  • Must be willing to take a drug test and post-offer physical (if required)

  • Must be 18 years of age or older

Our Culture\:

Boehringer Ingelheim is one of the world?s top 20 pharmaceutical companies and operates globally with approximately 50,000 employees. Since our founding in 1885, the company has remained family-owned and today we are committed to creating value through innovation in three business areas including human pharmaceuticals, animal health and biopharmaceutical contract manufacturing. Since we are privately held, we have the ability to take an innovative, long-term view. Our focus is on scientific discoveries and the introduction of truly novel medicines that improve lives and provide valuable services and support to patients and their families. Employees are challenged to take initiative and achieve outstanding results. Ultimately, our culture and drive allows us to maintain one of the highest levels of excellence in our industry. We are also deeply committed to our communities and our employees create and engage in programs that strengthen the neighborhoods where we live and work. Boehringer Ingelheim, including Boehringer Ingelheim Pharmaceuticals, Inc., Boehringer Ingelheim USA, Boehringer Ingelheim Animal Health USA, Inc., Merial Barceloneta, LLC and Boehringer Ingelheim Fremont, Inc. is an equal opportunity and affirmative action employer committed to a culturally diverse workforce. All qualified applicants will receive consideration for employment without regard to race; color; creed; religion; national origin; age; ancestry; nationality; marital, domestic partnership or civil union status; sex, gender identity or expression; affectional or sexual orientation; disability; veteran or military status, including protected veteran status; domestic violence victim status; atypical cellular or blood trait; genetic information (including the refusal to submit to genetic testing) or any other characteristic protected by law.

Boehringer Ingelheim is firmly committed to ensuring a safe, healthy, productive and efficient work environment for our employees, partners and customers. As part of that commitment, Boehringer Ingelheim conducts pre-employment verifications and drug screenings.