Merritt Staffing

Administrative Assistant

Location
Watertown, Connecticut
Posted
Jul 20, 2017
Closes
Aug 24, 2017
Ref
2-8254
Industry
Manufacturing
Employer Type
Recruiter
Employment Type
Permanent
Hours
Full Time

We are currently recruiting for a strong Office Administrator for a manufacturing company located in Watertown.  The job will entail a combination of administrative, customer service and accounting skills.

Hours will be 34 hours/week ( Monday - Thursday with Fridays off!)

Responsibilities will include.

  • Communicates with customers regarding orders, account balances, and lead times
  • Receives customer payments, enters receipt into the A/R system, readies deposits for review by appropriate managers
  • Use the system to create invoices, prints, reviews, and mails to customers and files invoices and bills.  Inputs vendor invoices to the system and files all paid invoices
  • Vouchers accounts payable items to proper General ledger accounts.
  • Matches invoices to receivers and P.O.
  • Receives supplier invoices, enters receipt into the A/P system, readies payments for review by appropriate managers
  • Creates journal entries into the E2 finance system
  • Generates monthly reports from the system and distributes to management team
  • Processes local payroll, enters vacation, absenteeism, holidays etc. in e-time and processing in Enterprise, changing deductions or any other changes required. Communicates with Supervisors to ensure hours are correct and have been approved in the system,
  • Generates report to track Union hours for Pension and for payment monthly
  • Maintains OSHA 300 and 300A log and inputs safety data as required in various databases
  • Forwards any employee communication received regarding benefits and 401k to HR for processing
  • Answers phones, including customer questions regarding order status and ship dates
  • Calls vendors for various repairs of office equipment and coordinates repair schedule, such as telephone, computers copiers etc.
  • Keeps track of birthdays and other employee news, and executes various employee engagement programs, such as setting up for site lunches or lunch and learns.
  • Orders office supplies.

Requirements

  • Good Organizational Skills
  • Proficient in Microsoft office applications and ability to work with Excel Spreadsheets, create formulas, and prepare reports
  • Proper Phone Etiquette, Must be a People Person.
  • General Accounting Knowledge a plus