Accounts Payable & Travel Specialist

Penda Aiken, Inc.
New York
Oct 13, 2016
Oct 28, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Job Board
Position Summary
Responsible for providing financial, customer service and general operational support to staff members.
The Travel Reimbursement Specialist has a primary responsibility for auditing and ensuring expense reports are compliant with our travel rules prior to processing reimbursement request. In addition, the position will provide daily data entry and research support of accounts payable invoices and supporting documentation.
The Associate will be responsible for initiating the electronic approval routing and follow up to ensure timely approval and payment processing.

Responsibilities include but are not limited to:
-Review approved Travel Expense Reports and Accounts Payable invoices for accuracy and documentation completeness for payment processing.
-Provide assistance and support of a newly implemented automated expense report and invoice tracking software.
-Must become an expert on our travel rules and be able to audit expense reports for State and Federal compliance.
-Input project budgets and provide assistance to internal and external customers.
-Initiate electronic workflow by accurately data entering key invoice information.
-Proactive follow up on exceptions with employees, programs and vendors.
-General Administrative tasks, including but not limited to collection and distribution of mail, scanning, maintaining electronic and paper files and coordinating and preparing documents for final payment processing, record retention and audits.
-Handle other T&E and Accounting work associated with processing payments and reconciling P-Card and Corporate Travel card transactions
-A minimum of two years of high volume work-related travel and A/P experience
-Proven skill in interpreting policy and procedures related to position and keeping others informed
-Accurate and keen eye for detail
-Super organized, highly flexible, experience with maintaining high levels of confidentiality
-Candidates should be detail-oriented, and capable of handling multiple tasks and providing quality customer service
-Demonstrated ability to interact professionally with diplomacy, patience and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships.
-Excellent oral and written communication skills.
-Exhibited skills in analyzing information to define problems or objectives. Identify solutions and independently act toward solving problems.
-Strong computer skills:
Microsoft Office a must. Travel Expense Software a plus
-Work Environment
-work in open space area where there are interruptions. Work occasional overtime to meet project deadlines or operational needs