Executive Assistant - C-Suite

IntegraMed America, Inc.
Oct 08, 2016
Oct 19, 2016
Executive Search
Employer Type
Direct Employer
Employment Type
Full Time
For 1 in 8 couples, the dream of having a child is often challenged by infertility. It's not something we like to talk about but chances are, someone close to you is struggling with this very issue. At IntegraMed Fertility, we believe that every woman, every couple, deserves compassionate care during the fertility treatment process. Bringing together the latest science and best-in-class service, we are doing everything we can to help them achieve their goals. IntegraMed Fertility owns, invests in and/or provides services to the largest network of fertility clinics in the U.S.A. Nearly 1 in 4 fertility treatments takes place at one of our practices.

We are currently looking for a seasoned Executive Assistant to provide direct administrative support to our C-suite executives. Based out of our office in Purchase, NY, this role will be responsible for the following:

* Calendar management - set up meetings and make changes in Outlook

* Arrange travel accommodations seeking lowest airfares and hotel / car reservations

* Prepare complete itinerary for travelers including ground transportation arrangements

* Process and reconcile expense reports

* Assist with presentations, as required

* Provide administrative support during conferences and routine meetings; such tasks include setting up teleconferences, preparation of meeting material, badges, surveys, rosters, etc.

* Attend monthly meetings to take minutes; prepare and distribute minutes to participants and physician network

* Cooordinae off-site meetings such as: location selection, hotel and ground transportation reservations, full meeting coordination including breakfast, lunch and dinner arrangements. Prepare and distribute handouts and presentation materials. Complete meeting invoice reconciliation

* Special projects as needed.


* Associates Degree - Bachelors Degree preferred

* Minimum 5 years experience as an executive assistant to senior executive

* Excellent Outlook, Word, Excel, and Powerpoint a must

* Experience with Concur a plus

* Ability to effectively and accurately work in a fast paced environment with changing priorities is a must

* Ability to work as part of a multi-disciplinary team

* Ability to communicate accurately and concisely

* Excellent interpersonal and telephone skills

* Present a cooperative and pleasant demeanor, helping to foster a "can do" attitude among staff and coworkers

* Passionate concern for Purpose, Vision and Values