Manager, Logistics, US Councils

The Conference Board
New York
Sep 22, 2016
Oct 21, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Job Board
POSITION SUMMARY The Logistics Manager is responsible for setting the logistical standards by which all council meetings operate, making all contractual arrangements for meetings, and supporting the council team in adhering to those standards. REPORTING RELATIONSHIPS Reports to a Senior Manager of Council Management and supports the council team by handling matters relating to logistics and administration. PRINCIPAL DIRECT ACTIVITIES Provide logistical services for approximately 270 council meetings annually, including: Streamline process for requesting, negotiating and approving contracts for transportation, hotels and restaurants for council meetings.Collaborate with council managers to manage budgets based on council size/revenue.Set and maintain consistent level of quality standards and experience for all meetings (advocate for good, but not extravagant prix-fixed meals and wine selections).Set and maintain standards for per person meeting costs.Set and maintain consistency across the council experience while recognizing the need for exceptions with individual councils.Create preferred vendor database of hotels, restaurants and transportation companies in major cities frequented/host location sites and negotiate deals. Regularly review and update preferred vendor database/negotiated deals and maximize the use of the preferred vendors.For in-house meetings, arrange transportation, catering, on-site logistics and serve as on-site contact person, when needed.Assist in the creation of logistics document detailing event information.Collaborate with conference/lab and webcast teams to produce and distribute the monthly internal calendar of events.Manage process for inventory of meeting kit supplies, meeting technology kits and in-house meeting snacks .Perform other related duties as required. DESIRED QUALIFICATIONS AND REQUIREMENTSBachelor degree requiredMinimum of 5-7 years business experienceSuperior organizational skills and attention to detail a mustAbility to analyze with strong problem solving strategic thinking skillsStrong time management skills and the ability to prioritize projectsPositive attitude, strong work ethic, and team player mentalityAbility to work cooperatively with various internal departmentsAble to work and think independentlyStrong oral and written communication skillsWorking knowledge of MS Office Category: Hospitality & Tourism , Keywords: Meeting and Events Project Coordinator