Executive Assistant to the President, PepsiCo

Recruiter
Pepsico, Inc.
Location
Purchase
Salary
Competitive
Posted
Aug 13, 2017
Closes
Sep 09, 2017
Industry
Computer
Employer Type
Direct Employer
Employment Type
Permanent
Hours
Full Time
PepsiCo is seeking a highly skilled and talented Executive Assistant (L05). The position is located in Purchase, New York and is responsible for providing administrative support to the President of PepsiCo. Responsibilities range from travel arrangements, executive support, filing and invoice processing, to insuring the accuracy of databases and report generation and presentation creation.

Expected responsibilities include:

* Managing the President's highly detailed calendar as well as scheduling meetings and conference calls (includes staff meetings and meetings with senior management within the PepsiCo system as well as external stakeholders and consultants) both domestically and internationally.

* Coordinating travel arrangements (domestic and international) which includes the preparation of visa travel documents, as warranted.

* Coordinating meetings and external events as needed.

* Maintaining the President's daily briefings.

* Preparing and handling highly confidential and proprietary information.

* Preparing and reconciling the President's T&E reports in Concur.

* Preparing and maintaining P-Card and SAP spend each period.

* Distributing mail and phone coverage.

* Maintaining content, accuracy and visual organization of files (or informational databases).

* Organizing, maintaining and procuring office supplies.

* Reconciling Senior Administrative Assistant's P-card and AmEx Corporate card activity.

* Managing, updating and appropriately communicating departmental documents (i.e. organizational announcements, Distribution lists, service anniversary lists).

* Handling departmental projects as assigned.

* Interfacing appropriately with many internal and external clients, and senior executives, including the PepsiCo's Chairman and Chief Executive Officer and the PepsiCo Board of Directors.

* Answering general phone inquiries in a professional, courteous and helpful manner and appropriately handling vendor calls and emails.

* Serving as a resource person by contacting or responding to inquiries.

* Greeting visitors to the organization in a professional, welcoming and helpful manner.

Qualifications:

* 7+ years of administrative experience supporting senior level management.

* Proven track record of supporting C-suite executives or other senior leaders as well as managing multiple and competing priorities.

* Preference for someone who has a strong working knowledge of the PepsiCo Corporate teams and environment.

* Must have international experience (e.g. meeting coordination, booking travel, visa applications etc.).

* Must be highly organized, pay close attention to details and proactively follow-up.

* Ability to anticipate needs and issues and act accordingly in addition to exhibiting good judgment.

* Ability to manage workload in a fast-paced and high intensity work environment.

* Must be able to flex schedule to meet work demands (ex. early mornings, after hours).

* Proficiency using Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

* High proficiency using Apple products and systems, including Mac computers, iPad, iPhone, mobile applications, and iOS; proficiency in Adobe Acrobat a must.

* Must be able to independently create detailed and high-quality PowerPoint presentations that include charts, graphs, other visuals, etc.

* Must have strong interpersonal, time management, and problem solving skills.

* Ability to make clear and timely decisions.

* Ability to develop a work schedule, set goals, create/implement actions plans and monitor progress.

* Must display professional maturity and ability to support and interact with all levels of management.

* Ability to change focus of work seamlessly, efficiently, and adapt to unexpected requests.

* Proficiency with business technology (e.g. web conferencing, eRoom, SAP, portals, etc.)

* Proficiency in the use of office equipment such as computer, voice messaging and digital multi-functional devices (fax/copier/scanner/printer)

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability status.

PepsiCo is an equal opportunity employer Minorities/Females/People with Disabilities/Protected Veterans/Sexual Orientation/Gender Identity.

If you'd like more information about your EEO rights as an applicant under the law, please download the available EEO is the Law () & EEO is the Law Supplement () documents by copying and pasting the appropriate URL in the address bar of your web browser.

To view our Pay Transparency Statement, please click here: Pay Transparency Statement

Job Ref: 126215BRPosted by StartWire