Executive Associate

Recruiter
Connecticut Children's Medical Center
Location
Hartford
Salary
Competitive
Posted
Oct 16, 2016
Closes
Oct 19, 2016
Role
Marketing
Industry
Executive Search
Employer Type
Direct Employer
Employment Type
Permanent
Hours
Full Time
Under indirect supervision, provides broad-scale administrative, project and executive support to assigned Executive Management Team Member. Oversees and coordinates the day-to-day office activities for the Executive Management Team Member, and serves as the principle point of administrative contact and liaison with internal and external constituencies. Provides specialist services to assigned projects in areas such as budget and fiscal management; public, community and foundation relations; patient care services; human resource services; medical and academic affairs; and/or general business administration, depending upon the functional area supported.

Oversees and administers the day-to-day activities of the office; develops policies, procedures and systems which ensure productive and efficient office operation for the Executive Management Team Member.

Provides assistance and support to the Executive Management Team Member in problem solving, project planning and management, and the development and execution of stated goals and objectives.

Responds to internal and external inquiries regarding Medical Center policy and operations while maintaining appropriate confidentiality. Provides assistance in the understanding of Medical Center policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.

Receives, reviews and summarizes all incoming documents and correspondence; performs research and analysis on specific issues, as required, and independently prepares non-routine correspondence and/or reports, which may be highly sensitive and confidential in nature.

Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions; manages calendar and daily schedule of executive, with authority to grant or refuse appointment request; organizes and facilitates meetings, and participates in committee discussions, as appropriate; screens and initiates telephone calls for assigned Executive Management Team Member, and participates in general administrative coverage for Administration offices. Utilizes discretion in determining which situations that are critical or urgent of which the executive should be notified/interrupted.

Oversees and administers the day-to-day activities of the office; develops policies, procedures and systems which ensure productive and efficient office operation for the Executive Management Team Member.

Provides assistance and support to the Executive Management Team Member in problem solving, project planning and management, and the development and execution of stated goals and objectives.

Responds to internal and external inquiries regarding Medical Center policy and operations while maintaining appropriate confidentiality. Provides assistance in the understanding of Medical Center policies and procedures, as appropriate, and ensures that office operations are in compliance with policy provisions and standards.

Receives, reviews and summarizes all incoming documents and correspondence; performs research and analysis on specific issues, as required, and independently prepares non-routine correspondence and/or reports, which may be highly sensitive and confidential in nature.

Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions; manages calendar and daily schedule of executive, with authority to grant or refuse appointment request; organizes and facilitates meetings, and participates in committee discussions, as appropriate; screens and initiates telephone calls for assigned Executive Management Team Member, and participates in general administrative coverage for Administration offices. Utilizes discretion in determining which situations that are critical or urgent of which the executive should be notified/interrupted.

Assists in the compilation, preparation and distribution to EMT of planning documents, strategic business plans and interim reports.

Assists in the coordination, supervision, and completion of special projects, as appropriate.

Tracks certain assignments that are delegated by the Executive Management Team Member to various staff members and facilitates staff implementation.

May provide administrative support to executive boards and committees (e.g. functioning as secretary or coordinating board/committee activities & record keeping) and maintains a current understanding of the by-laws and responsibilities of each board/committee.

Demonstrates support for the mission, values and goals of the organization through behaviors that are consistent with the CCMC STANDARDS.