Junior Executive Assistant

Oct 12, 2016
Oct 19, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Position Description/Company Info:

Legrand has an exciting opportunity for a Junior Executive Assistant to join the team in West Hartford, CT. This person will provide highly sensitive and often confidential administrative and project support to designated senior executives in the company and other corporate personnel. This is a Junior position that reports to the Executive Assistant to the CEO.

In this position, there is a combination of task-oriented work and work that requires creative thinking. The ideal candidate is a professional go-getter that enjoys getting involved, particularly with the planning, launching and running of special projects, events and meetings as well as handling the more routine demands of the job.

About Legrand

Legrand is a $5.8 billion global company with 30,000 employees world-wide and products sold in 180 countries. As the leading provider of products and systems for electrical installations and information networks wherever people live and work, Legrand delivers an unequaled depth and breadth of innovative solutions for use in residential, commercial, and industrial buildings.

Employing more than 2,000 employees across the United States and Canada, Legrand in North America has a work environment that promotes personal advancement, pride and achievement. Our success is also based on our recognition that diversity - in people, products, innovation and technology - is an important strength. When you join our team, we provide you with the tools, knowledge and skills necessary to become the very best at your job, and to continue to advance your career.

Visit us at:

Equal Opportunity Employer



Education: A minimum of an Associates degree is required, Bachelors preferred, or equivalent combination of education and experience.

Experience: Previous experience working in an office environment is required.


* Independent judgment is required to plan, prioritize, organize and accomplish a diversified work load.

* Requires strong organizational and time management skills, close attention to detail and be able to effectively handle multiple priorities.

* Ability to handle highly sensitive material appropriately and maintain a high level of confidentiality is required.

* Able to communicate effectively both in written format and oral presentation and be able to create effective reports, presentations and business correspondence.

* Must be able to give and receive detailed/complex and sensitive information, and process that information appropriately.

* Must be highly collaborative and able to work in a team based environment.

* Demonstrated ability to handle all types of personalities and relate to people at all levels of the organization.

* Represents respective executive staff in a highly professional manner.

* Exceptional computer skills, extensive knowledge of Microsoft Office applications and functions including word processing, mail merge, PDF conversions, spreadsheet and database creation and maintenance; proficiency with various e-mail, calendaring, meeting management and related communications software.

* Working knowledge of Office 365, SharePoint and Concur preferred but not required.

* Must possess excellent project management skills, including demonstrated ability to develop and manage to a project plan, establish priorities, work to deadlines and control a number of projects at various stages of work.

Position Attributes:

* Provide administrative and office support for day-to-day activities and long term projects to key executives and other individuals.

* Handles highly sensitive information requiring a high degree of discretion and absolute confidentiality.

* Daily communication with all levels of the organization in North America.

* May draft language and generate graphics, slides and presentation materials; create spreadsheets, flow diagrams and reports for internal and external communications.

* Maintain electronic calendars for multiple corporate managers and executives, scheduling travel, meetings and activities and re-scheduling as needed.

* Handle arrangements for all types and levels of meetings, internal and external.

* Make arrangements for meetings involving Legrand personnel from other facilities, customers or suppliers which may require that additional arrangements be made for transportation, lodging, etc.

* Make domestic and international travel arrangements, working with on-line travel company to schedule flights, ground transportation, accommodations.

* Schedule itinerary, meetings and related activities. Send necessary materials ahead or with manager for meetings, presentations, etc.

* Working individually, or leading a team, take responsibility for planning and carrying out corporate events, department off-site meetings, team bulding activities and group dinners. Develop schedule of events, identify and secure facility, handle all arrangements and details including agenda/presentations, refreshments, entertainment and related.

* May provide support and backup for other functions, as needed, for vacations and other absences, or as work load demands.

* Must develop and maintain an understanding of the primary duties and responsibilities of these jobs.

* Day to day handling of problems and issues of a highly complex or less well defined nature. Requires some investigation of situation, fact and data gathering and analysis of information, as well as the ability to negotiate, prioritize and handle difficult people and situations.

* Complete expense reports for multiple corporate managers and executives.

* Filing, ordering of supplies, setting up purchase orders and maintaining corporate merchandise inventory.

* Perform other similar and related duties as required.

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PHYSICAL AND MENTAL DEMANDS : The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental Demands

While performing the duties of this job, employees are regularly required to:

* Use written and oral communication skills

* Read and interpret data, information and documents

* Analyze and solve non-routine and complex office administrative problems

* Use math and mathematical reasoning

* Observe and interpret situations

* Learn and apply new information or skills

* Perform highly detailed work on multiple, concurrent tasks

* Work under intensive deadlines with frequent interruptions

* Interact with managers, staff, customers,