Administrative Assistant/Bookkeeper to Property Manager

Halpern & Pintel Inc
Oct 11, 2016
Oct 26, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Job Description:

Residential/Commercial real estate manager seeks experienced assistant with property management, administrative or real estate experience. The ideal candidate will be a problem-solver who demonstrates an attention to detail and an ability to complete tasks independently. General duties include: Answer telephones, screen calls and take messages, relaying them accurately. Open and review the mail daily. Process all rents, receivables, payables and file accordingly. Maintain checkbooks for each individual property. Accept rental payments and post payments to computer. Record monies collected and prepare bank deposit slips on an ongoing basis. Reconcile monthly bank statements. Prepare and generate monthly tenant invoices. Assist Property Manager with projects as assigned. Assist tenants/vendors with inquiries. Respond to daily incoming e-mails from vendors and tenants. Create work orders for the Building Staff and Contractors to complete. Keep track of and file invoices, proposals and important documents. Manage any billable services to tenants. Other clerical duties as requested by Property Manager.The ideal candidate will be proficient in the Microsoft Office Suite with an emphasis on Excel, Word and Outlook. Knowledge of or ability to quickly learn real estate software program RIS. The candidate must have experience associated with administrative duties and possess strong attention to detail with the ability to prioritize and juggle multiple job functions, learn new procedures quickly, with great reporting accuracy and consistency in follow up. Excellent oral and written communication skills and experience in coordinating and scheduling are essential. High initiative, good judgment, problem solving and excellent interpersonal and relationship building skills. Associates or Bachelors degree preferred.

Company Description:

We are a small family company in business over 60 years. You would be a direct assistant to one of the owners of the company. We have a total of 6 employees. The hours are Monday-Thursday 9:30am-4pm, Friday 9:30am -2pm, a total of 28 hours. Monday through Thursday includes an unpaid 30 minute lunch break.