Temp Administrative Assistant

Regeneron Pharmaceuticals
Oct 11, 2016
Oct 19, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Position Summary

Known for its scientific and operational excellence, Regeneron is a leading science-based biopharmaceutical company that discovers, invents, develops, manufactures, and commercializes medicines for the treatment of serious medical conditions. Regeneron commercializes medicines for eye diseases, high LDL-cholesterol, and a rare inflammatory condition and has product candidates in development in other areas of high unmet medical need, including oncology, rheumatoid arthritis, asthma, atopic dermatitis, pain, and infectious diseases.

Summary: Supports the PMPD department . Responsible for filing, telephone, scheduling, organizing and coordinating calendars. Acts as a liaison among internal staff and outside contacts. Deals and works effectively with people at various locations and levels within and outside the organization.


* Provides administrative support to senior level reports/staff including but not limited to filing, faxing, correspondence, answering phones, scheduling meetings, and maintaining calendars.

* Works with all of the 3 functional leads and the VP to ensure their calendars and meetings are scheduled and managed effectively. Proactively triages calendar and meeting issues and anticipates ad hoc or required meetings and proactively schedules

* Makes and manages travel arrangements for the PMPD department; proactively triages travel and meeting issues

* Coordinates speaking engagements, meetings, and conferences

* Schedules and organizes meetings among internal staff and outside guests (e.g., for consultants)

* Orders office supplies; orders meals for meetings and sets up meetings as needed

* Requests repairs and follows up with various departments on technical issues (IS, graphics, Facilities) regarding department equipment, as needed

* Processes Expense Reports, receives and distributes all Purchase Orders; Pre-authorizes Expense Reports, etc., for PMPD

* Arranges travel and processes reimbursement for external guests

* May assist with interview scheduling if needed

* Maintains department email distribution lists

* Prepares contracts for consultants and outside vendors as required. Work with Finance group to obtain and file purchase requisitions on their behalf.

* Cross covers for absent administrative assistants, as needed


* Pays attention to detail; has excellent time management; is flexible, helpful, quick learner, proactive, courteous, direct, discrete

* Is comfortable handling data for others

* Able to manage projects with modest supervision and handle/prioritize multiple tasks and requests simultaneously

* Strong interpersonal and communication skills (written and oral); able to maintain confidentiality of information

* Proficient in all types of computer use (e.g., MS Office, including Excel and Powerpoint; Sharepoint, meeting room reservations, ReadyTalk, other systems as needed).

* Bachelor's Degree required; a degree in a technical discipline is preferred

* 2-4 years of related experience and/or training, with 2 or more years in an administrative role required

This is an opportunity to join our select team that is already leading the way in the Pharmaceutical/Biotech industry. Apply today and learn more about Regeneron's unwavering commitment to combining good science & good business.

To all agencies: Please, no phone calls or emails to any employee of Regeneron about this opening. All resumes submitted by search firms/employment agencies to any employee at Regeneron via-email, the internet or in any form and/or method will be deemed the sole property of Regeneron, unless such search firms/employment agencies were engaged by Regeneron for this position and a valid agreement with Regeneron is in place. In the event a candidate who was submitted outside of the Regeneron agency engagement process is hired, no fee or payment of any kind will be paid.

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by law.