Executive Assistant

Time Warner Cable
Oct 08, 2016
Oct 19, 2016
Employer Type
Direct Employer
Employment Type
Full Time
The purpose of this position is to perform clerical and administrative tasks for SVP and 2 VP's. This person must be capable of interacting successfully with all executives. The successful candidate will be resourceful, pleasant, and not intimidated when confronted with urgent issues.

Essential Job Functions:

  • Performing day-to-day administrative includes performing clerical functions such as opening, sorting and distributing incoming correspondence, preparing memos, letters, spreadsheets and/or presentations using Microsoft Word, Excel, PowerPoint and Visio.
  • Uses expertise to field administrative questions.
  • Scheduling meetings, events, programs and activities. Prepare agendas.
  • Manage multiple calendars.
  • Arrange conference calls and schedule conference rooms, plus meeting set up.
  • Arrange and maintain all travel itineraries. Make reservations as requested.
  • Maintain familiarity with all telephone, photocopy, fax, computer, printer, and other equipment.
  • Submit travel and other business related expenses for reimbursement consistent with company policies. Track all reimbursement requests.
  • Assist in the preparation of monthly reports and coding of invoices.
  • Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
  • Greet visitors and determine whether they should be given access to specific individuals.
  • Organize and maintain a filing system.
  • Assist with capital and operating budget tracking, general statistical and reporting processes and other ongoing reports.
  • Properly codes and routes invoices, purchase orders and draft requests for accounting purposes.
  • Handle sensitive information with good judgment and discretion.
  • Distributes Corporate and Industry information as appropriate.
  • Becomes familiar with department and company policies, procedures and activities.
  • Facilities coordination - serve as contact for vendors , serve as contact and resource for issues
  • Arrange and execute employee recognition events
  • Perform other general administrative duties and projects as assigned.
  • Job Requirements:
  • Previous experience supporting a GVP or multiple executives is required.
  • High expert skill level on Excel, Word, Outlook, PowerPoint, Visio and PeopleSoft .
  • Must have experience making travel arrangements and managing calendars.
  • Excellent interpersonal and organizational skills.
  • Must be able to prioritize, organize and manage multiple tasks simultaneously.
  • Strong problem solving and analytical skills.
  • Good understanding of Policies and Procedures.
  • Excellent written and verbal communication skills.
  • Must be able to effectively interact with customers, associates and management at all levels.
  • Significant experience coordinating activities and achieving results.
  • Ability to work independently with minimal supervision with excellent dependability and flexibility.
  • Preferred Qualifications:
  • Experience with the following systems is a plus
  • Kronos
  • Peoplesoft
  • Onbase
  • Self Service Helpdesk
  • Office Depot - Supplies
  • Ensim Unify
  • Education and Experience:
  • College Degree
  • 3 to 5 years of experience in progressively responsible executive administrative support role supporting GVP or above.
  • Physical Demands:
    The physical demands for this position are typical to an office and field environment and must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Company Description:

    Time Warner Cable is among the largest providers of video, high-speed data and voice services in the United States, connecting 16 million customers to entertainment, information and each other. Time Warner Cable Business Class offers data, video and voice services to businesses of all sizes, cell tower backhaul services to wireless carriers and enterprise-class, cloud-enabled hosting, managed applications and services. Time Warner Cable Media, the advertising sales arm of Time Warner Cable, offers national, regional and local companies innovative advertising solutions.