Legal Administrative Assistant

Recruiter
Vineyard Vines
Location
Stamford
Salary
Competitive
Posted
Oct 08, 2016
Closes
Oct 19, 2016
Industry
Legal
Employer Type
Direct Employer
Employment Type
Permanent
Hours
Full Time
Reports to: General Counsel

Functions & Responsibilities:

* Create, maintain and catalogue all legal matters and documentation in physical and electronic files.

* Manage workflow of legal matters.

* Prepare and send out all certified mailings and emails

* Follow-up on all deadlines and report all updates to necessary parties.

* Manage communication with internal business partners and outside counsel.

* Act as a firm but respectful gatekeeper.

* Expedite all communication with personnel, vendors, and business partners.

* Prepare and send out written correspondence, including all certified mailings and emails

Requirements:

* Previous experience in a paralegal or legal secretary role.

* Educational Background within the legal field.

* Experience with virtual (electronic) filing.

* Real estate and/or intellectual property background a plus.

* Excellent oral and written communication skills with the ability to compose legal correspondence.

* Ability to field all incoming calls and direct callers to the appropriate point of contact.

* Attention to detail. Ability to arrange travel, schedule meetings, and transcribe meeting notes.

* Excellent customer service skills and a professional phone etiquette.

* Advanced knowledge of word and spreadsheet software.

* Ability to manage multiple, competing priorities while meeting deadlines and maintaining quality of work.

* Ability to proofread documents for accuracy of spelling, grammar, punctuation, and format.

* Excellent organizational skills and ability to prioritize work.

* Ability to work independently and perform legal research as needed.

* Ability to maintain confidentiality.