Project Administrator

Town of Simsbury
Oct 02, 2016
Oct 22, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Project Administrator Public Works Department $63,394 to $75,764; 40 hrs/wk Administers and coordinates projects for the Public Works Department, including: maintenance, construction, and repair of Town assets, including buildings, roadways, paths and infrastructure.Prepares bid documents and requests (RFP/RFQ's) for professional services, reviews project budgets and reviews payments to vendors and contractors.Communicates status of Department projects and programs with building users, and the public.
GENERAL DUTIES: Receives oral instructions or work order from the Director of Public Works or his designee
Monitors building, roadway or utility projects to assure that work is being performed as expected, including: work quality, cost and schedule.
Communicates project status to supervisor and project stakeholders, verbally, in writing and in reports.
Assist with the preparation of Request for Proposals/Qualification's for professional services.
Confers with specialists and utility representatives on energy conservation programs and initiatives.
Tracks utility use data and costs in support of energy efficiency programs.
Prepares and administer various grant programs, including proper reporting and documentation after the grant is awarded
Prepare bid documents for materials and services
Oversee the administration of multiple contracts for the maintenance and operation of Town infrastructure
Investigates complaints from the public regarding roadway or drainage problems.
Monitory project budgets, reviews invoices and recommends payments
Coordinates project activities with various stakeholders, including residents, employees, building users, neighboring towns and the media.
Prepares reports and compiles data in support of Department objectives
Assists in the preparation of plan designs, cost estimates & projects and inspects public works projects, such as roads, drainage, sewers, and sidewalks.
Investigates complaints from the public regarding roadway or drainage, sewers, and sidewalks.
Updates and supports electronic work orders systems used by the Department.
Reports work accomplished to Supervisor.
ADDITIONAL DUTIES: Provides assistance to the public regarding public works construction matters.
Utilizes mathematical computations and computers to prepare spread sheets and repots.
Assists with the preparation of annual and capital budgets
Maintains complete project records, including summarizing of project statistical data.
Performs field and office engineering work as assigned by supervisor.
Coordinates construction activities with public utilities.

SUPERVISED BY: Receives general supervision from the Director of Public Works
QUALIFICATION PROFILE: The skills and knowledge required would generally be acquired with an Associate Degree in civil engineering, or business administration or several years of practical experience with a municipality and three years of increasingly responsible engineering assistance work, including construction experience.
Possess mathematical aptitude for project design and drafting.
Have excellent communication skills in working with public and contractors.
Ability to lift medium weights.
LICENSE OR CERTIFICATE: Connecticut motor vehicle operator's license.
Note: This description is illustrative of tasks and responsibilities; it is not meant to include all job tasks. Category: Building Maintenance , Keywords: Public Works Coordinator