Receptionist/Data Aide, The Armory

Harlem Children's Zone Promise Academy
New York
Sep 22, 2016
Sep 23, 2016
Employer Type
Direct Employer
Employment Type
Full Time
Job Board
The Harlem Armory is a 50,000-square-foot sports facility located at West 143rd Street. It is a neighborhood health oasis that provides free health, fitness, and performing-arts programming for over 1,000 youth each week. The facility is staffed with experts from various sports and health-related fields that provide guidance and instruction about quality exercise, improving overall fitness, and maintaining a healthy lifestyle. The Armory offers classes and programs that include: elementary through high school after-school tutoring and enrichment; tennis; gymnastics; dance; track and field; computer labs; teen groups; youth weight loss groups; basketball; and golf, to name a few. The facility serves as the primary hub for all HCZ programs with limited space for sports and physical activities.

We are currently seeking a part-time Receptionist/Data Aide to work at the Armory. The ideal candidate must possess excellent communication and organization skills and have a strong understanding of front desk operations. The Receptionist/Data Aide will also be responsible for collecting, managing, and maintaining accuracy of all program-related data.

Essential Duties and Responsibilities
Greet and welcome visitors, parents, and students to the site
Responsible for receiving phone messages and transferring information to the appropriate parties
Answer questions and provide general program-related information to visitors and callers
Remain aware of staff movement in and out of the program
Perform general administrative duties including, but not limited to: preparing letters and documents, photocopying, faxing, mailing, filing and ordering supplies
Review all intakes and applications thoroughly for information and documents needed for audits and enrollment
Create a monthly spreadsheet of all new enrolled participants
Input data into ETO database
Responsible for taking attendance for all component activities and special events
Receive, sort, and disseminate mail and deliveries
Ensure the reception area is always clean and presentable
Perform other duties as assigned

Qualifications, Skills and Knowledge Requirements
A commitment to the mission and programs of HCZ
The ideal candidate has an Associates or Bachelor's degree and/or attending college with some experience of data, clerical, and administrative practices and procedures
Must have strong leadership and organizational skills, excellent oral and written communication skills
Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
Ability to function well as part of a team and work independently
Comfortable working in various urban settings and with diverse populations
Ability to work flexible hours

To be considered, interested applicants must submit a cover letter and resume. No telephone inquiries or recruiters please. Replies will only be sent to qualified applicants. HCZ is an EOE.

Required Skills

Required Experience

Position Type: Part Time